Access Control Integration for ERPNext
Door, gate, and turnstile access events enforced by hardware - synchronized into ERPNext with traceability, policy linkage, and audit-ready evidence.
Why access control data is usually disconnected from ERP
Most access systems operate in isolation. They log events, but those events are not connected to people, roles, shifts, or policies in ERPNext - making audits, investigations, and enforcement manual and slow.
Door and gate controllers log events, but HR and operations teams cannot correlate them with ERP data.
- Access logs exist outside ERPNext and HR records.
- No easy way to link entry events to employees, roles, or shifts.
- Investigations require manual cross-checking across systems.
Organizations define access policies, but enforcement is inconsistent and hard to audit.
- Role-based access rules are not reflected in hardware logs.
- Unauthorized access is detected late or not at all.
- Audit questions take days to answer, not minutes.
Treat access events as first-class ERP data
Access control becomes operable when physical entry events are synchronized into ERPNext and tied to employees, roles, shifts, and policies.
What the integration covers
A direct, security-grade integration between access control hardware and ERPNext - without fragile middleware.
Capture every physical access event with timestamp, identity, and location - and store it as structured ERPNext data.
- Real-time or near-real-time sync from access devices.
- Support for multiple access points (doors, gates, zones).
- Event metadata: who, where, when, and access result.
Access events are mapped to ERPNext employees and organizational structures for meaningful analysis.
- Employee and badge/card/fingerprint mapping.
- Role and department context added to access events.
- Supports staff changes without losing historical context.
Compare physical access events against defined policies to surface violations and anomalies.
- Detect access outside allowed hours or zones.
- Flag role-based violations and unusual patterns.
- Support disciplinary, security, and compliance reviews.
Generate access reports that auditors, security teams, and management can rely on.
- Searchable access logs by person, location, and time range.
- Exportable reports for audits and compliance checks.
- Clear evidence trails for incident investigations.
What this integration is designed to handle
Physical systems fail, networks drop, and audits happen. The integration accounts for these realities.
Buffered events are synchronized once connectivity is restored, without duplication.
Missed or failed syncs are visible and recoverable by operators.
Access events remain explainable months or years later.
How we implement
We start with clean device mapping and event ingestion, then layer policy visibility and reporting.
Connect access devices, map identities, and validate event flows.
- Device and access point registration.
- Employee/badge mapping and test sync runs.
- Baseline access logging and verification.
Enable policy visibility, exception reporting, and audit exports.
- Policy definition and anomaly detection rules.
- Dashboards and investigation views.
- Audit and compliance reporting setup.
Want access events you can actually audit?
We’ll review your access hardware, policies, and compliance needs - then design an integration that keeps physical access enforceable and explainable inside ERPNext.