GPS / Telematics Integration for ERPNext
Movement evidence tied to fleet operations - verify routes, utilization, and exceptions inside ERPNext. Designed as operational proof, not ‘tracking for fun’.
Why fleet costs stay unexplained
Fuel and maintenance costs rise, but organizations can’t prove what vehicles actually did: routes, idle time, unauthorized trips, and utilization. Without movement evidence, investigations become opinions.
GPS platforms show dots on a map, but that data is not tied to ERPNext jobs, routes, departments, or cost centers.
- Trips can’t be reconciled to deliveries, routes, or job assignments.
- Fuel variance investigations have no operational evidence.
- Utilization is measured by guesswork and phone calls.
If GPS is only a dashboard, it rarely changes behavior. Enforcement requires linking events to workflows and exceptions.
- Unauthorized usage is discovered late - after costs occur.
- No exception workflow: alerts don’t lead to action.
- No audit trail showing what the organization reviewed and resolved.
Treat movement as operational evidence in ERPNext
We ingest telematics signals into ERPNext as structured events that can be tied to vehicles, routes, jobs, and policies - enabling investigations, accountability, and cost attribution.
What the integration covers
Telematics ingestion and operational linkage - with guardrails and exception workflows that make the data actionable.
Bring telematics signals into ERPNext so they can be analyzed alongside costs, jobs, and operations.
- Trip start/stop, distance, time, and route traces.
- Idle time, stops, and utilization metrics.
- Multi-vehicle support across sites/branches.
Telematics becomes valuable when linked to what the vehicle was supposed to be doing.
- Route and job assignment correlation.
- Department/project/customer cost attribution readiness.
- Driver and vehicle context for investigations.
The goal is action, not dashboards. Exceptions are surfaced with evidence and accountability.
- Unauthorized usage: outside approved routes/hours/zones.
- Idle time anomalies and unusual stop patterns.
- Exception workflows: review, acknowledge, resolve, and retain evidence.
Use movement evidence to explain cost patterns and resolve disputes without guesswork.
- Fuel variance investigations supported by trip evidence.
- Utilization reporting for performance and planning.
- Retention of evidence for audits and internal reviews.
What this integration is designed to handle
Telematics signals can be noisy. Devices go offline. The integration must remain reliable and explainable.
When devices reconnect, events are synchronized safely and consistently.
If providers resend telemetry, ERPNext remains correct (no duplicated trips or events).
Exceptions are configurable so you only surface what teams will actually act on.
How we implement
We start with clean ingestion and vehicle mapping, then add context linkage and exception workflows.
Connect telematics, map vehicles/drivers, and validate trip signals.
- Vehicle mapping to provider identifiers.
- Trip and utilization ingestion validation.
- Baseline reports: distance, time, idle, utilization.
Tie movement to routes/jobs and enable actionable exceptions with evidence trails.
- Route/job correlation and policy definitions.
- Exception triggers: unauthorized usage, idle anomalies, route deviations.
- Review workflows and evidence retention for audits.
Want movement evidence that reduces fleet leakage?
We’ll review your fleet workflows, routes, cost drivers, and telematics provider - then design an integration that makes vehicle usage explainable and actionable inside ERPNext.