Weighbridge Integration for ERPNext
Physical weight enforcement for inventory, dispatch, and billing - capture weighbridge readings into ERPNext with variance controls, dispute evidence, and audit-ready trails.
Why weight is where money leaks
In logistics, manufacturing, and agriculture, weight drives invoices, stock valuation, and contract compliance. If weighbridge readings live outside ERPNext, you get disputes, fraud windows, and reconciliation pain.
Readings are printed or emailed, then manually captured later - introducing delay, errors, and manipulation risk.
- Manual entry creates mismatches between physical and ERP quantities.
- Printed tickets are hard to audit and easy to ‘lose’.
- Dispatch and billing teams operate on different numbers.
When customers or suppliers dispute weight, teams scramble across paper tickets and spreadsheets.
- No single evidence trail linking weight → delivery → invoice.
- Variance is discovered after the stock is already moved or sold.
- Investigations depend on people, not systems.
Treat weighbridge readings as first-class ERP events
We ingest weighbridge readings into ERPNext as structured events tied to a transaction context: vehicle, driver, product, site, and document workflow.
What the integration covers
A production-grade bridge from weighbridge systems into ERPNext, designed for weak networks, replays, and audit expectations.
Capture weighbridge readings automatically and store them as structured events inside ERPNext.
- Gross / tare / net weights with timestamps and station ID.
- Multi-station support (multiple weighbridges/sites).
- Operator context: vehicle, driver, commodity, and direction.
Readings are linked to ERP documents so weight becomes explainable in inventory, dispatch, and invoicing.
- Tie to Stock Entry (inbound receipt, production intake, transfers).
- Tie to Delivery Note / Dispatch workflows (outbound loads).
- Tie to Purchase/Sales workflows for invoice quantity evidence.
Variance is detected early with policies so disputes are handled before money moves.
- Tolerance rules per item/contract/site (policy-driven).
- Exception workflows: hold, review, approve, or reject.
- Audit trail: who approved variance and why.
Build a single chain of evidence from weighbridge → stock movement → dispatch → invoice.
- Search by vehicle, date range, commodity, customer/supplier.
- Exportable evidence for audits and customer disputes.
- Retention of weighbridge ticket identifiers and metadata.
What this integration is designed to handle
Weighbridge environments are operational: weak networks, repeated readings, and high scrutiny. The integration is built for those conditions.
Buffered events are ingested safely when connectivity returns - without duplicates.
If the weighbridge resends events, ERPNext remains correct and consistent.
Every posted quantity can be traced back to physical evidence.
How we implement
We start by capturing clean events and linking them to ERP workflows, then add variance policies and reporting.
Connect weighbridge, capture readings, and link to ERPNext documents.
- Weighbridge station registration and event ingestion setup.
- Context mapping: vehicle, commodity, customer/supplier.
- Document linkage to stock/dispatch flows and validation.
Enable tolerances, exception workflows, and evidence exports.
- Tolerance rules and variance handling workflows.
- Investigation views and search/reporting setup.
- Audit and dispute evidence exports.
Want weighbridge readings that actually reconcile?
We’ll review your weighbridge setup, stock/dispatch workflow, and dispute patterns - then design an integration that keeps weight evidence tied to ERPNext outcomes.