Running a spare-parts manufacturer on one connected system
Toprich manufactures motor-vehicle spare parts, where production, stock, and sales have to line up. We implemented ERPNext so the numbers agree and the operation runs with control.
What the business was facing
Manufacturing spare parts means juggling production, raw materials, finished stock, and sales at once. When these live in separate places, stock drifts and planning becomes guesswork.
Spare-parts manufacturing and distribution lives on breadth and accuracy: thousands of SKUs, many of them near-identical, where the wrong part is worse than no part. Run on manual stock records, the business cannot reliably tell what it holds, what is moving and what is dead capital on the shelf - so it ties up cash in slow lines while stocking out on the fast ones customers actually want.
For a Kenyan operation reliant on imported inputs, the lead-time penalty makes this acute. A stockout is not a same-day fix but a weeks-long gap that sends customers to a competitor, while overstock quietly locks working capital in inventory that may not turn for months.
Raw materials, work in progress, and finished parts weren't tracked in one system.
- Stock levels were hard to trust.
- Production planning relied on manual counts.
- Shortages surfaced late.
Order fulfilment wasn't connected to real stock availability.
- Parts could be promised without confirmed stock.
- Reconciling sales to stock was manual.
- Reporting lagged reality.
Leadership lacked a current view of the manufacturing operation.
- Reports were assembled by hand.
- Costs per line were unclear.
- Decisions relied on estimates.
What we designed and shipped
We implemented ERPNext as the operational backbone - production, inventory, purchasing, and sales working from one system.
We built the operation on ERPNext with inventory as the centre of gravity, so every part is tracked accurately across receiving, storage and sale, and the state of stock is a fact rather than an estimate. The aim was to make the whole catalogue visible and manageable rather than only the lines someone happens to remember.
We shaped procurement and stock control around the reality of long import lead times - so reordering is driven by real movement and timing rather than by reacting to an empty shelf - and structured the data so near-identical parts are handled precisely instead of confused.
Raw materials, work in progress, and finished parts tracked in one accurate system.
Orders fulfilled against real availability, with reconciliation built in.
A current view of the manufacturing operation for confident decisions.
What changed for the business
The operational difference the system made day to day.
The business gains an accurate, live view of a large and complex catalogue: what is in stock, what is selling and what is simply sitting. Buying decisions shift from guesswork to evidence, freeing capital trapped in slow lines and protecting availability on the fast ones.
Because reordering anticipates lead times rather than reacting to stockouts, the business holds availability that keeps customers from defecting - in spare parts, being the supplier who has the part is most of the competition, and the system is what makes that dependable.
Production and sales run on accurate, current numbers.
Materials, production, and sales share one system.
Leadership sees the real state of the operation.
Frequently asked questions
Common questions from businesses looking for a solution like this.
Yes. Upeosoft implements and hardens ERPNext for manufacturers - connecting production, inventory, purchasing, and sales so stock stays accurate and operations run with control.
Yes. Raw materials, work in progress, and finished parts are tracked in one system, tied to sales and purchasing.
Yes. ERPNext gives cost and reporting visibility across the manufacturing operation.
Run a business like Toprich?
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